Numerous business experts will tell you that one of the most important parts of becoming a successful worker is learning to master how you spend your time. By using your time more efficiently, you can save huge amounts of energy, enabling you to deliver better productivity levels.
By working inefficiently you can add hours onto your day, so it is always worthwhile regularly reviewing your working habits. Make sure to ask your colleagues for some time-saving ideas, or look for advice on business expert sites such as Forbes.
Great time management is an important skill to have as it can provide you with eye-opening results on how to utilize your productivity. By finding some better ways of working, you might be able to save vast amounts of time on your everyday tasks.
Here are a few ideas you could try:
Analyze your time – To develop a smarter way of working, you must have a good understanding where your time is going, and it is currently affecting you and your work habits. Track where you are spending your time, either by making a note of it on a piece of paper or by using web tools like Toggl or RescureTime to track the activity on your PC. Once you have the granular detail of how much time you are spending on each piece of work, you can start identifying ways to reduce the time spent on them.
Use apps and online tools – Once you have completed the first step to working out where your time is going, you can start to look for alternative ways of doing tasks that’ll better your efficiency. There are a wide range of technology solutions out there, some of them you can even get for free, so make sure to look at your time-consuming tasks and see if there is an app that can do the work for you, or make the process quicker. For online collaboration, you can use Google Drive, for project management, there are systems like Trello and Basecamp. There is a large list of tools available to make your day more productive, leaving no room for excuses.
Make sure to have reliable data backup systems in place, so you don’t lose work that you have spent time creating. If your backup fails then contact companies that offer data recovery services like raid 6 data recovery, rather than wasting time recreating the work all over again.
Set targets – By setting targets, you will find yourself more driven and able to complete tasks more efficiently. Write a ‘To Do’ list each morning that shows goals that have to be completed, and when they should be done by. If you do the same kind of tasks throughout the day, challenge yourself by completing them quicker than the last. You can even utilize productivity theories such as the Pomodoro method to get more out of your day. It works on the principle of timing yourself for 25 minutes to see how much you can get done, before having a short break before doing another 25 minutes. It blocks out distractions and helps you to keep the focus on the task at hand.