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5 Types of Apps You Should Be Using to Improve Workplace Productivity

8th January 2015

One of the main components to any successful business is the ability to remain productive. Ideally, finding innovative and affordable ways to increase and utilize the capacity of your company’s resources is beneficial in helping you to improve business reputation and overall customer satisfaction. The advancement of technology has certainly afforded businesses of all sizes the convenience of getting a lot done in a shorter amount of time. Learning to find technologies to assist you in everyday business practices frees up your time and resources for other business endeavors.

To get you started on the right foot, here are a few of the most common types of productivity apps used by businesses of all sizes:

1. Email, Calendar, and Contact Apps

Communication is a key factor in any successful business. Whether you’re communicating with staff, partners, or clients, having easy access to pertinent information is necessary. Sending emails, reaching out to necessary contacts, and keeping up with important schedules are all part business communications.

As such, there are various apps that can be used to make these common tasks easier to manage. Email and calendar sync apps allow users to sync email accounts, calendars, and contacts into one platform. This frees up your time and allows you to access an abundance of information all in one place wherever you are.

2. Voice and Video Conferencing Apps

The average business owner is not sitting behind the desk waiting for the phone to ring. They’re generally on the go; whether they’re traveling abroad for business expansion meetings or attending a networking event. Without the necessary technology, keeping in touch with key players can be difficult. From briefing a client on project updates to having a quick staff meeting, there are now apps that allow you to complete everything you need to while on the go.

Video and conferencing apps provide simplistic platforms and features for all of your conferencing needs. Since these apps often have interfaces with traditional phone networks, communicating internationally is easy and affordable. You can connect and communicate through voice, text, or video conferencing. Other conferencing and video apps allow you to share screens, display presentations, and even share documents as necessary.

3. Note Taking Apps

Compiling notes and ideas is a common practice in business. While it can be easy to collect notes, ideas, photos, and audio clips at the office, sudden changes can happen wherever you are. New technology has made it possible for business owners to stay productive and keep track of new ideas and changes while on the go. Having a note app often a beneficial solution. Such apps allow users to organize thoughts wherever they are, share these notes with other key players, and even tag notes based on ideas in real time. You’ll never have to worry about forgetting a new idea or important concept again.

4. File Sharing and Collaboration Apps

Productivity is generally a joint effort in business. There is often the need to collaborate with others on various projects, concepts, and ideas. Key players will need to have access to various files and documents at all times. Whether it’s a PowerPoint presentation that must be edited for a staff meeting the next day or company invoices that need be to sent out for payment, there are apps that can make file sharing and collaboration a lot easier to manage.

Cloud storage apps allow business owners to store company information and provide access to necessary personnel for further collaboration or review. Aside from just being able to store and share files, such apps allow users to review files, download files for storage or offline use, and assign tasks as necessary.

5. Password Manager Apps

For every online account you have that’s one password you have to remember. Imagine the various accounts you have in business. Email accounts, social media accounts, database accounts, and more all require some form of password for protection. Now imagine forgetting your passwords? This could slow down business productivity greatly, leaving you locked out of accounts for a certain amount of time.

Password manager software made available as apps allow users to keep all of their account information stored in one location but accessible via PC and mobile devices. Users can easily log onto commonly used sites without having to remember their passwords. This cuts login time in half and allows you to handle necessary business right away.
Staying productive is essentially the only way to stay ahead of the competition and provide quality business every single time. Begin researching various apps you can download for your business to improve overall productivity. You’ll soon find these inexpensive modern conveniences can do a great deal for your business as a whole.

Corey is an all round tech guru who has worked at some major blue chip companies. He started Poweronemedia to share his views and knowledge with the rest of the blogging world.